Bookkeeping, Accounting, and Auditing Clerks

Operate computers programmed with accounting software to record, store, and analyze information.

AI: Fully automatable - Automation and AI can operate accounting software to record, store, and analyze information end-to-end without human intervention.

Prepare and process payroll information.

AI: Fully automatable - Payroll calculation and processing (with tax withholdings, deductions, and filings) are routinely automated by mature payroll systems and AI workflows.

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

AI: Fully automatable - Automated validation, reconciliation, and rule-based checks can verify figures, postings, math accuracy, and proper codes and flag exceptions.

Compute deductions for income and social security taxes.

AI: Fully automatable - Payroll and tax-rule engines combined with AI can compute income and social security deductions automatically given employee data and up-to-date tax tables.

Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.

AI: Fully automatable - Digital automation replaces manual operation of calculators and document-production devices, so AI can perform the calculations and produce required documents.

Calculate and prepare checks for utilities, taxes, and other payments.

AI: Fully automatable - Payment calculation and check/ACH preparation are routine, rule-based operations that accounting software and RPA can fully handle.

Monitor status of loans and accounts to ensure that payments are up to date.

AI: Fully automatable - Monitoring loan and account payment status is a rules-and-data problem that can be fully automated with account feeds, scheduling, and alerting systems.

Reconcile records of bank transactions.

AI: Fully automatable - Bank reconciliation is largely automatable through transaction-matching algorithms and exception workflows that resolve or flag discrepancies.

Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.

AI: Fully automatable - Deterministic mathematical calculations (amounts due, interest, balances, discounts, equity, principal) can be fully automated by software and AI with high reliability.

Code documents according to company procedures.

AI: Fully automatable - Document coding and classification according to company procedures can be fully automated with trained models and rule engines.

Compare computer printouts to manually maintained journals to determine if they match.

AI: Fully automatable - Comparing computer printouts to manual journals is a deterministic matching task that can be fully automated with OCR and reconciliation logic.

Transfer details from separate journals to general ledgers or data processing sheets.

AI: Fully automatable - Transferring entries from subsidiary journals to general ledgers is a routine data-entry and posting task that RPA and integrated accounting systems can fully perform.

Access computerized financial information to answer general questions as well as those related to specific accounts.

AI: Fully automatable - Authenticated retrieval agents and integrated systems can access financial records and answer general and account‑specific queries reliably when properly connected and authorized.

Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

AI: Fully automatable - Generating bills, invoices, statements, and routine financial reports according to established procedures is a highly automatable, rules-driven process.

Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

AI: Fully automatable - Entering debits/credits and totaling accounts in spreadsheets/databases using accounting software is a well‑established, fully automatable function.

Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.

AI: Fully automatable - Calculating material, overhead, and expense costs from estimates, quotes, and price lists is a rule-based computation that accounting systems and AI can fully perform when inputs and allocation rules are defined.

Match order forms with invoices, and record the necessary information.

AI: Fully automatable - Invoice/order matching is widely automated today with OCR and rule/AI engines and can handle most routine matches end‑to‑end, aside from exception handling.

Prepare purchase orders and expense reports.

AI: Fully automatable - Modern accounting software combined with OCR and RPA can generate purchase orders and expense reports end-to-end given transaction data and policy rules.

Prepare trial balances of books.

AI: Fully automatable - Trial balances are mechanically produced by accounting systems and automated reconciliation tools from ledger entries.

Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

AI: Fully automatable - Data aggregation, ETL pipelines and reporting tools with AI can compile statistical and financial reports and tables automatically.

Maintain inventory records.

AI: Fully automatable - Inventory management systems using barcode/RFID, IoT inputs, and software can maintain and update inventory records autonomously.

Perform personal bookkeeping services.

AI: Partial - Personal bookkeeping tasks can be largely automated by tools and AI, but individualized advice, judgment calls, and irregular items typically require human input.

Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

AI: Partial - Compiling, verifying, and preparing deposit data can be automated, but physical cash handling, transporting deposits, and resolving teller discrepancies often need human action.

Comply with federal, state, and company policies, procedures, and regulations.

AI: Partial - AI can enforce many policy and regulatory checks and monitor compliance, but full responsibility and complex legal interpretation still require humans.

Receive, record, and bank cash, checks, and vouchers.

AI: Partial - Recording and digital deposit workflows can be automated, but physical receipt, secure handling, and banking of cash and certain instruments still require human or specialized hardware involvement.

Compile budget data and documents, based on estimated revenues and expenses and previous budgets.

AI: Partial - Compiling budget data from prior budgets and estimates can be largely automated, but setting assumptions and final judgment typically require human oversight.

Reconcile or note and report discrepancies found in records.

AI: Partial - Automated reconciliation tools and AI can detect and report many discrepancies, but complex exceptions and judgment calls still require human review.

Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

AI: Partial - Routine digital office duties (filing, routing correspondence, basic phone/chat responses) can be automated, but physical tasks and nuanced phone interactions often need humans.

Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

AI: Partial - Classification, recording, and summarization of routine numerical financial data can be largely automated, but ambiguous transactions and accounting judgments still need human oversight.

Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.

AI: Partial - Filling and electronically submitting many standard government forms can be automated, but complex filings, signatures, and legal responsibility often require human review.